Privacy Policy

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy: • Account means a unique account created for You to access our Service or parts of our Service. • Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority. • Application refers to The Generative Beings, the software program provided by the Company, including our mobile apps when available. • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to The Generative Beings Pte. Ltd. • Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses. • Country refers to: Singapore • Device means any device that can access the Service such as a computer, a cellphone or a digital tablet. • Personal Data is any information that relates to an identified or identifiable individual. • Service refers to the Application or the Website or both. • Service Provider means any natural or legal person who processes the data on behalf of the Company. • Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service. • Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself. • Website refers to The Generative Beings, accessible from https://thegenerativebeings.com/ • You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to: • Email address • First name and last name • Phone number • Address, State, Province, ZIP/Postal code, City • Profile details such as Your photo, role, company, links, interests and introduction • Event registrations, attendance and tickets • Survey answers • Messages You send through connection requests • Usage Data

Information from Other Sources

We may receive Your name, email address and event attendance from event platforms and organisers when You register for an event connected to TGB, and may use this to invite You to claim a profile. We may also add publicly available information from a website or link that You or Your company have provided. If You joined an earlier version of our platform, Your profile was carried over and may remain visible until You remove it. You can ask Us to remove any of this information at any time, even if You have never logged in.

Mobile Apps

If You use our mobile app, We also process Your device type, operating system, app version and a push notification token. We use the token only to send notifications, which You can turn off in Your device settings. If a ticket uses a QR code, it identifies Your registration. We do not use the app to track You across other companies' apps or websites.

Usage Data

Usage Data is collected automatically when using the Service. Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data. When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

Information from Third-Party Social Media Services

The Company allows You to create an account and log in to use the Service through the following Third-party Social Media Services: • LinkedIn • Google If You decide to register through or otherwise grant us access to a Third-Party Social Media Service, We may collect Personal data that is already associated with Your Third-Party Social Media Service's account, such as Your name, Your email address and Your profile photo associated with that account.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. We use both Session and Persistent Cookies for the purposes set out below: • Necessary / Essential Cookies (Session) — Essential to provide You with services available through the Website and to enable You to use some of its features. • Functionality Cookies (Persistent) — Allow us to remember choices You make when You use the Website, such as keeping You logged in and remembering how You reached an event. • Analytics (Persistent) — Help us understand how the Service is used and how it performs, through PostHog and Vercel.

Use of Your Personal Data

The Company may use Personal Data for the following purposes: • To provide and maintain our Service, including to monitor the usage of our Service. • To manage Your Account as a registered user of the Service. • For the performance of a contract — the development, compliance and undertaking of the purchase contract for products or services You have purchased. • To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication regarding updates or informative communications. • To provide You with news, special offers and general information about other goods, services and events which we offer. • To manage Your requests to Us. • For business transfers — We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of assets. • To recommend people, events and content to You. • To check messages and submissions for abuse and misuse, and to keep the Service safe. • For other purposes such as data analysis, identifying usage trends, and evaluating and improving our Service.

Legal Bases

Where the law requires a legal basis, We rely on: performing our contract with You, such as running Your account and event registrations; Your consent, such as for marketing, which You can withdraw at any time; our legitimate interests in running, securing and improving the Service; and compliance with legal obligations, such as keeping tax records.

What Others Can See

Your profile page, including Your name, photo, role, company and the links You add, may be visible to anyone and may appear in search engines. Other members can see Your activity in shared areas of the Service.

Our Service Providers

We use these providers to run the Service, and they process Personal Data on Our behalf: • Supabase — database, login and file storage • Vercel — hosting and performance measurement • Stripe — payments • Brevo and Beehiiv — email • Luma — event registration • PostHog — product analytics • OpenAI, Anthropic and Google — AI features such as writing, summarising, reading business cards and voice notes you add, enriching profiles from public websites, and checking messages for abuse • Apple and Google — push notifications and app distribution, if You use our mobile app

Sharing Your Personal Data

We may share Your personal information in the following situations: • With Service Providers to monitor and analyze the use of our Service. • For business transfers in connection with any merger, sale of Company assets, financing, or acquisition. • With Affiliates, requiring those affiliates to honor this Privacy Policy. • With business partners to offer You certain products, services or promotions. • With other users when You share personal information or interact in the public areas of the Service. • With Your consent for any other purpose.

Retention of Your Personal Data

The Company keeps Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy: • Active account and profile — while Your account is active • Deleted account — up to 30 days, then deleted • Projects and listings You added, and questions that were answered: kept without Your name, shown as by TGB Member • Entries another member saved in their own Contacts: stay with that member • Accounts inactive for 3 years — We email You, then delete the account 30 days later. Inactivity counts from Your last use of the Service or the date of this policy, whichever is later • Records from event platforms for people without an account — 24 months after the last related event • Payment, invoice and tax records — 5 years • Event registration and attendance — 24 months after the event, then anonymised • Email and opt-out record: kept to keep honouring Your opt-out, and after an account is deleted until a new account is created with that address • Reports and moderation records — 12 months after closure • Support and privacy requests — 24 months after closure • Server and security logs — 90 days • Survey answers — the link to You is removed after 24 months; aggregated results are kept • Backups — until they roll off our normal backup cycle • Records needed for an active dispute or legal claim — until it is resolved

Transfer of Your Personal Data

Your information, including Personal Data, is processed in Singapore and in any other countries where the parties involved in the processing are located. Where required, We put safeguards in place for these transfers. The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy.

Delete Your Account and Personal Data

To delete Your account, log in and use Delete account on Your profile page. Your profile is removed from the site right away and Your login stops working. This cannot be cancelled or undone. We keep Your Personal Data for 30 days, then remove it, ask our service providers to do the same, and email You when it is complete. We keep only what the law requires or what is listed under Retention above. If You log in again, even with the same email, Google or LinkedIn, You start a new, empty account. If You create a new account with an email address that was used for a deleted account, it is treated as a new account and receives our emails, including marketing, until You unsubscribe. You can update Your profile details at any time by signing in to Your Account.

Your Rights

You can ask Us to give You a copy of Your Personal Data, correct it, delete it, restrict or object to how We use it, or move it to another service. You can withdraw consent or unsubscribe from marketing at any time. We respond to every request within one month. If You are not satisfied, You may complain to Singapore's Personal Data Protection Commission or to the data protection authority where You live.

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to: • Comply with a legal obligation • Protect and defend the rights or property of the Company • Prevent or investigate possible wrongdoing in connection with the Service • Protect the personal safety of Users of the Service or the public • Protect against legal liability

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security. If a data breach is likely to put You at risk, We will notify You and the relevant authorities as the law requires, aiming to report to authorities within 72 hours.

Our Service is for people aged 18 or over. We do not knowingly collect personally identifiable information from anyone under 18. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us and We will delete it.

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page. We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

If you have any questions about this Privacy Policy, or want to use Your rights, contact our Data Protection Officer: Shivang Gupta, Data Protection Officer The Generative Beings Pte. Ltd. 1 Raffles Place, #34-04, One Raffles Place, Singapore 048616 shivang@thegenerativebeings.com